e-book Team Communications: 20 Essential Aids

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Some things to notice regarding clarity and articulation are the following:. Your rate of speech is a vital component of the overall quality of your voice. People who are nervous tend to speak more quickly than they normally would, so it is especially important to monitor your rate. When you listen to your rehearsal tape, count the number of words you speak in one minute. You should be speaking at the rate of approximately words per minute. This is not a universal speed. There are times when a speaker may alter this rate slightly, depending on the circumstances.

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However, a rate of words per minute is a comfortable speed for most informational and motivational speaking. If you were to use the same pitch and inflection throughout an entire speech, you audience would fall asleep within 10 minutes. Nothing makes a speech more boring than a speaker who uses a monotone pitch and inflection. Pitch describes the level of deepness of your voice, regardless of your gender. A person might have a very high pitch if they are speaking excitedly or a low pitch if they are reading a dramatic reading slowly.

Inflection is the varying degree of emphasis that you place on words during speech. For example, if a parent is giving a firm instruction to his or her child, they might say, "You will eat your vegetables. It is imperative that your speech uses the proper inflection when you wish to emphasize your main point. Let the audience know something is important by using the proper inflection.

Just as it is important to alter the inflection of your voice when you wish to emphasize a thought, it is also important to pause appropriately between thoughts. You should never speak two sentences together back-to-back without a pause if the two sentences each convey an important point or thought. The pace and rhythm of your speech is determined by how fast you are moving from one thought to the next.

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You want to maintain a comfortable pace, which means always using pauses when appropriate. Naturally, the volume of your voice is important, and it differs from its pitch. While pitch is used to describe how deep or high your voice is, volume describes how loud your voice is. Volume can easily be controlled and it is one of the most important elements of your voice that you need to control during a speech.

If you wish to emphasize something, always remember to use a higher inflection rather than a higher volume. A high volume speaker will be interpreted as screaming to an audience, and that should be avoided whenever possible. Course Catalog My Classes. Sign In Subscribe. Using Visual Aids in Effective Presentations. While preparation and delivery are important, the visual aids that you use throughout your speech are equally as important.

In fact, there are instances when good visual aids are vital to a speech's success. In this article, we will discuss how to use visual aids effectively, and when it is necessary to use them. Ensure that the visual aids you use are relevant to your speech. This sounds obvious, but many speakers make the mistake of providing "additional information" handouts during a speech. This is one of the worst mistakes a speaker can make.

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Such handouts would be great to give out after a speech, but certainly not during it. Likewise, your visual aids should be appropriate to the occasion.

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  6. You would not typically, for example, use charts and graphs to give an entertaining speech. If the aids are not appropriate, they will distract an audience. If you are not skilled at using the popular software products typically used to create charts and graphs, and other visual aids, it is best to hire someone who is. An unattractive visual aid will "speak" poorly of you and it will lessen the impact of your message delivery. Your visual aids must be appropriately sized and legible. If you are going to use a great many visual aids and this is only recommended if you feel that it is vital to your message , you should try to incorporate different types of visual aids.

    Do not use graphs exclusively, for example. This will bore the audience, and it will surely distract them. Do use color.

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    Black and whites slides will look boring. Use color even if it is just for a heading for the slide. Make sure the visual aid you are using is visible from at least 8 feet away. If it is legible from approximately that distance, it will be legible to an entire room when it is projected using visual equipment. Consider using clip art. Virtually all computers have some free clip art available.

    Consider using some on your visual aids, especially if you pick a theme for the art and use a different image on each presentation. Bad Practices. Do not keep an image displayed for more than 10 minutes. All visual aids distract some attention from the speaker but this is acceptable since your aids help communicate your message. However, after 10 minutes, the audience will be bored looking at a stale image. Do not use cartoons or other "cute" additions to your presentation unless it is appropriate for your audience.

    Do not experiment with different fonts throughout your presentation. Use a single font, but you may use it in different sizes to set off information that is more important.

    In addition, the use of bold lettering is effective. Do not overuse colors, and make sure that the color is relevant to your message.

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    You would not use a bright blue color, for example, for a slide that is delivering bad news to a company. Similarly, you should not use a wide variety of colors, as this will be distracting to an audience. Some Logistical Concerns. Want to learn more? Take an online course in Motivational and Public Speaking.

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    You also want to ensure that the equipment available to you is the correct equipment that you need. If, at the very last minute, you determine that their equipment is not going to meet your needs, you do have options. Public libraries often have slide projectors and other audiovisual equipment that you can borrow, and many video rental stores rent such equipment. Finally, it is always a good idea to have paper copies on hand before you arrive at your speech just in case the equipment fails or if you find yourself in a situation where you do not have the proper equipment. She has worked on a range of issues, including improving drug development and access to medicines.

    Swan has been an outreach worker, headed an HIV counseling and testing program; designed an HCV education and case management program; done direct service work and treatment education at community health centers, hospitals, syringe exchange and addiction treatment programs, correctional facilities and homeless shelters. Pedro is passionate about global health, human rights and social movements, and in , he taught a class on gender and sexuality at Science Po Paris.

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    Helen joins ITPC as Program Coordinator to support its work, across all programs, enabling access to treatment for those in need. Originally from Cameroon and Switzerland, Helen is passionate about challenging social and health inequities and has worked in the field of international development and global public health for over eight years.

    Based in Gaborone, Botswana Email: hetyaale itpcglobal.